Word processing isn’t just Microsoft Word. Sometimes it takes a bit of thought to pick the right tool for the task at hand – to choose the right file format for whatever you wish to accomplish with your document. Here are some tips on making this monumental choice.
Creation and editing
When you first create a new document, it’s usually not that important what kind of file format you use (unless it’s something extremely obscure). Most of the popular file formats can be converted to other formats fairly easily, so if you start out with, say, .doc, you can always convert it to .docx or .rtf later.
Most “average” users still use Microsoft Word for word processing, so the DOC format is probably a good choice for new documents and guarantees pretty good compatibility. Another fine choice is ODT, which is used by the freeware OpenOffice software suite. It lacks the popularity and widespread acception of .doc files, but is more easily accessed on “alternative” operating systems (Linux springs to mind).
Sending to other people
When you want to send a document to somebody else, either via email or some other means, the first thing you need to consider is what they’ll do with it. If the recipient only needs to view and/or print the file, Portable Document Format (PDF) is definitely the best choice. There are numerous pgorams – both free and commercial – that can open PDF files. PDF viewers are available for all operating systems, so using the PDF format is a good way to ensure the other person will be able to view the file. However, note that simply storing a file as PDF won’t automatically prevent someone clever from editing it – a PDF document can be converted to .doc and then modified.
If you need to send in a file for review, editing or somesuch, take into account the tech expertise (or lack thereof) of the receiving user. Many typical users will be most comfortable with the .doc or .docx file format. For very advanced or very inexperienced users, DOC is usually still acceptable, but the more portable RTF format can sometimes be a better fit.
Sometimes you encounter files that, while potentially useful, you probably won’t need to access very often. For example, these could be transcripts of work interviews, historical records and the like. The best approach is to save these in an open format so that you don’t later get stuck in a situation when you have a bunch of weird files and no easy way of opening them. Consider that the WPS file type was pretty widely used in the past, but nowadays barely anyone would know how to handle the format.
Instead, use either extremely popular formats (e.g. DOC) or a format that is open – not proprietary. Popular open formats : RTF, ODT and PDF. If a format is open, it’s more likely that free file viewers for that format will be available in the future – even if the company that invented the format goes out of business.
August 20, 2010 by PowerMan · Comments Off
How long have men’s wedding bands been common and in fashion? The use of men’s wedding bands dates back to the end of the Second World War. There is no evidence of men having worn wedding bands before this period. What are the materials used to make men’s wedding bands? Gold is the traditionally preferred material for men’s wedding bands. However, various metals like silver, stainless steel, carbon fiber, platinum, mens black tungsten wedding bands and titanium are also used. Are gemstones used in men’s wedding bands? Though most men prefer no-fuss plain bands, there are some who choose bands with inlaid gemstones. Diamonds, rubies, emeralds–the choice of gemstone depends on personal preference.
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Is there any particular design and size that makes for a comfortable fit in wedding bands? Individual finger measurements are best for getting a perfect fit. However men’s comfort fit wedding bands that are 4 millimeters wide with a thickness of 2 millimeters are a popular choice. Bands that are half round on both the inside and the outside of the band give an extra comfortable fit and can be worn continuously day in and day out. What are designer mens black tungsten wedding bands? Uniquely styled wedding bands that are designed as per request, to reflect the personality or tastes of a man, fall under the classification of designer men’s wedding bands. Gold and diamond roulette rings, card faces, football helmets, horseshoes, zodiac signs and the like gracing wedding bands, are a few examples of such designer men’s wedding bands.