April 23, 2011 by PowerMan · Comments Off
To help make this job faster and less of a hassle you can use a printer. This is like printer toner usually. Since these printer toners are for use only with black ink type of documents, you should see about using another printer or copier for your color document printing.
Some of these toners will work with many different printers. Which is similar to Canon copy machines in most cases. To buy the right printer toner you can look at the different paths that are available.
Sometimes you will find a printer toner that is considered to very excellent by these experts, while you note the name down you should remember that you have yet to see what the price is. This is similar to CD copy software to most things. Once you see a variety of printer toners that appeals to you and you think that it may work well with your copier you should make plans to purchase them. You can then see superior printing and copying happening right in your office – like never before.
I have found that regardless of how much we want to keep our documents locked safely away in our cupboards and computer storage CDs, there are always times when we will need to print these documents out. Now for documents that require only black ink you can use a printer toner to make sure that you get the job done. Some of these toners will work with many different printers. This information can help you to narrow the vast array of printer toner cartridges that you can find.
Word processing isn’t just Microsoft Word. Sometimes it takes a bit of thought to pick the right tool for the task at hand – to choose the right file format for whatever you wish to accomplish with your document. Here are some tips on making this monumental choice.
Creation and editing
When you first create a new document, it’s usually not that important what kind of file format you use (unless it’s something extremely obscure). Most of the popular file formats can be converted to other formats fairly easily, so if you start out with, say, .doc, you can always convert it to .docx or .rtf later.
Most “average” users still use Microsoft Word for word processing, so the DOC format is probably a good choice for new documents and guarantees pretty good compatibility. Another fine choice is ODT, which is used by the freeware OpenOffice software suite. It lacks the popularity and widespread acception of .doc files, but is more easily accessed on “alternative” operating systems (Linux springs to mind).
Sending to other people
When you want to send a document to somebody else, either via email or some other means, the first thing you need to consider is what they’ll do with it. If the recipient only needs to view and/or print the file, Portable Document Format (PDF) is definitely the best choice. There are numerous pgorams – both free and commercial – that can open PDF files. PDF viewers are available for all operating systems, so using the PDF format is a good way to ensure the other person will be able to view the file. However, note that simply storing a file as PDF won’t automatically prevent someone clever from editing it – a PDF document can be converted to .doc and then modified.
If you need to send in a file for review, editing or somesuch, take into account the tech expertise (or lack thereof) of the receiving user. Many typical users will be most comfortable with the .doc or .docx file format. For very advanced or very inexperienced users, DOC is usually still acceptable, but the more portable RTF format can sometimes be a better fit.
Sometimes you encounter files that, while potentially useful, you probably won’t need to access very often. For example, these could be transcripts of work interviews, historical records and the like. The best approach is to save these in an open format so that you don’t later get stuck in a situation when you have a bunch of weird files and no easy way of opening them. Consider that the WPS file type was pretty widely used in the past, but nowadays barely anyone would know how to handle the format.
Instead, use either extremely popular formats (e.g. DOC) or a format that is open – not proprietary. Popular open formats : RTF, ODT and PDF. If a format is open, it’s more likely that free file viewers for that format will be available in the future – even if the company that invented the format goes out of business.